Meeting for Business Reports

If you would like a copy of our most recent newsletter, please contact Dianne Marshall at dmarshall(at)   Thanks!



  • Ministry and Oversight
  • Children’s Program report


Ministry and Oversight 

Report to GVFM Meeting for Business 

February 2020

  1. New Committee Structure proposal. Seeking approval of the minute recorded in January 2020 regarding the new proposal which follows:
Stewardship Spirit/Witness Welcome Children’s Program Nominating
Buildings and Grounds




Ministry & Oversight

Spiritual Life

Peace and Social Justice



Intergenerational Ed Nominating


Extra thoughts on the proposal

As Nominating discerns and prepares a slate of Friends for various committees and roles, we highly suggest strong potential clerks for each new committee.


As we make this proposal we are clear that we are not clear about:

  • Committee Sunday or not? – would all committees meet on first Sunday of each month in preparation for business meeting
  • Representatives might be paired with certain committees (accountability and support)
  • Nominating composition – will stay the same this year (nominated by Naming Committee)


  • Memorials
      1. Bob Barns – set for Saturday May 2nd (1pm ish). We are looking for volunteers to make lemonade and oatmeal raising cookies (specifically – Bob’s favorite). We will also look for volunteers to set-up and clean-up and bring other finger food potluck items.
      2. Dave Barnett – Dean has been working with Dave’s brother to set a date. Dave’s brother (Bruce?) cannot travel the distance but would like hear the service and what people say. We are investigating a live transmission, if not then a recording. The date is one of the first two weekends in April. We will ask for the Meeting’s help when we are more clear on the details.
  • State of the Meeting Report
      1. Listening session on February 16th (3rd Sunday), 2020.
  • Clerks Meeting
      1. Clerks Meeting – Gordon B will be contacting clerks of the meeting’s committees to gather. This functions as a check in on the Meeting, but also as the Naming Committee (the group that helps create the nominating committee (the group that …)).
      2. 3rd Sunday of March 3/15
  • Regional Meeting
    1. M&O proposes that we host a Regional Meeting on one of the 1st two Saturdays in April (available at SFC). This is an invitation to nearby (1.5 hours) meetings to gather at enjoy fellowship, worship, and possible interest group/worship sharing. We have been asked by Friends at Chico Meeting to consider hosting. We are delighted with the idea.

Children’s Program Committee Report

Meeting for Worship for Business

February 9, 2020


We continue to have dedicated group of teachers and helpers serving our children for First Day School each Sunday. We have had some challenges with people traveling over the holidays and the seasonal illnesses but have managed to be present each First Day. The theme for the month of January was Peace and the children made collages, videos, heard stories, learned songs, all with Peace as the theme. In addition, the children are engaging in increasing minutes of their own silent worship in some of the First Day classes.


Roster of First Day School Teachers and accompaniment


We now have complete coverage of the Children’s Program within the committee, except for Kathy McCreery who is willing to participate in First Days but does not want to be on the committee. Our regular roster is as follows:


First First Day: Doug Hamm, teacher, and Judy Hamilton, accompaniment.


Second First Day: Karen Olsen, teacher, and Dorothy Henderson, accompaniment


Third First Day: Gordon Bishop, teacher, and Anita McCormick, accompaniment


Fourth First Day: Chamba Cooke, teacher, and Kathy McCreery, accompaniment


Fifth First Day: Karen Olsen, story teller.




We recognize the need for substitutes for times when the second adult is not available. Teachers expect to cover for each other, but we will be asking for volunteers for those who accompany the teacher. To be clear, we are asking for volunteers for just the accompanying adult, not for the teacher. Dorothy will send a clipboard around to get a list of volunteers.


Gavin’s role and status


It is our understanding that Gavin now has another job and will no longer be working for the Children’s Program. We will verify this and consider if we think it is necessary to have a paid staff person now that we have two adults each week.




The committee members have agreed that having a theme (Peace for the month of January) has worked well, allowing the teachers some guidance and enough freedom to create their own program for the day. We will continue, with Equality for this month (it is Black History month) and perhaps Quaker Women for March (Women’s history month). We now have a list of the monthly Advices and Queries from M & O and will look into incorporating some of those themes in the future.


In discussing how the current First Days have gone, it was suggested that we have a “teacher bag” with some small items that children could play with quietly while the group is gathering to share reflections or hear a story. Some of the younger children have a harder time sitting for even ten minutes and this may help them.


April, Fifth Sunday


We are bringing a proposal to the Meeting that we do a repeat of a previous Fifth Day when we invited parents and children to attend in order to increase connection with the parents regarding their experience of our Meeting and of the Children’s Program. We are suggesting that this take place on the Fifth Sunday in April (the 26th) with the expectation that the children will be with us for a story for about a half hour and then will leave the Meeting with some of the First Day School committee, while the parents remain in Meeting for an open exchange with the Meeting for the remainder of the time. 

Our outreach to the parents and children before Christmas was moderately successful and we would like to continue in our efforts at outreach to bring our families to Meeting in ways that work for them.


Meeting times


We will continue to meet every other month. Our next Meeting is March 15th third First Day, at the rise of Meeting at Woolmanhouse. We changed our meeting date back to Third First Day as it is difficult for our committee members who are on both M & O as well as CPC to do both committee meetings in one day. We regret that this means that Susan Hopkins will not be able to join us, but we hope to continue contact with her in other ways.


MINUTES WE ARE SEASONING  (These are items that have been presented to this Meeting for Business and are being held over for future discernment before approval.  They will appear on the next month’s agenda under Seasoned Minutes.)

Minute 2020.02.__:  Grass Valley Friends Meeting approves the new committee structure of five committees – The Stewardship Committee, the Welcome Committee, the Children’s Program Committee, the Spirit/Witness Committee, and Nominating Committee –  to take effect for the 2020-21 slate with the awareness that this decision is provisional upon future discernment over the 2020-21 year.


  • Proposed Changes to the 2020 Rental Agreement
  • Children’s Program report


Proposed Changes to the 2020 Rental Agreement

Between Grass Valley Friends Meeting and Sierra Friends Center

Proposed changes are italicized 

  1. Premises.  The premise leased is THE MEETING HOUSE located at 13075 Woolman Lane, Nevada City, Ca. 95959. Additional spaces and terms:
  2. The Meeting house is leased for Sundays from 9:00 AM to 3:00 PM unless otherwise agreed.
  3. Additional Leased Spaces.
  4. Southeast corner closet for the sole use of the tenant
  5. Southeast alcove for the GVFM Library
  6. The classroom in the Administration building
  7. Northeast alcove coffee and tea bar 

    Tenant’s signature conveys understanding that this is a multi-use space and that care of tenant’s possessions cannot be guaranteed. Landlord agrees to apprise other renters of this building of agreements with Tenant.

  1.   Term. This agreement will be for a term beginning January 1, 2020 and continuing month-to-month until either Landlord or Tenant alters or terminates this Agreement by providing the other party with proper written notice to be delivered 30 days in advance of the alteration or termination.
  2. Use of Premises. The Premises will be occupied only by tenant and Tenant’s immediate family and use only for residential purposes.( this sentence should be struck, it is not applicable) 
  3.   Condition of Premises. Tenant has examined the Premises, including the appliances, fixtures and furnishings, and acknowledges that they are in good condition with repair, normal wear and tear excepted, and accepts them in its current condition, unless otherwise noted.

 The following items of furniture are owned by the Landlord:

  • Meeting House benches
  • Conference table and chairs
  • Upright piano, black
  • Bookshelves
  • Kitchen cabinets
  • Lectern

The following items of furniture are owned by the tenant:

  • Two 6” folding tables
  • Table, chair, books and periodicals, and magazine rack in GVFM library
  • Children’s table and chairs
  • 8 padded folding chairs
  • Upright Piano donated by the family of Lois Bailey
  1.   Maintenance and Repairs.  Tenant will maintain premises, including the grounds and all appliances, fixtures and furnishings, in clean, sanitary and good condition and repair. Tenant will not remove Landlord’s appliances, fixtures or furnishings for any purpose. Landlord is responsible for ensuring that all appliances, fixtures and furnishings are available to tenant after any shared use in clean, sanitary and good condition. If repairs other than general maintenance are required, Tenant will notify Landlord for such repairs. In the event of default by tenant, Tenant will reimburse Landlord for cost of any repairs or replacement.

Children’s Program Report:

The Children’s Program Committee has offered First Day School each Sunday since our last report. We have been able to coordinate coverage of a teacher and one adult accompaniment for each class, with committee members serving as substitutes when needed. The following items constitute our report for January:

  1. Our job description was approved at the December Meeting for Business. We are grateful.
  2. We are very happy to report that we now believe we have enough adults to cover all four Sundays within our committee. One of our members has stepped forth to be the lead teacher every fourth Sunday. This means that we now have full coverage for first, third and fourth Sundays with a lead teacher and accompaniment. On second Sunday we have a lead teacher and we are expecting to be able to cover the position of accompanying adult by having all of the regular committee members rotate through. This would mean that each member would be the accompanying adult once every five months. All but one of our regular members has agreed to this and we expect agreement from our final member soon. 
  3. The Christmas play of the 23rd Psalm during the Grass Valley Friends Meeting Christmas party, was a success in that we had several children participate and gracious teachers who were willing to adjust the script each First Day to keep everyone going. The parents were kindly willing to do their part as well. The length of the play, approximately 90 seconds was somewhat of a surprise, but for a first attempt, we were pleased. We are even making the generous interpretation that some of the message of Psalm 23 has reached our children.
  4. We will have a full discussion of how we want to go forward with curriculum for the coming months when we meet in February. There is not complete agreement about how to approach this subject so we are looking forward to seeking a truth among us. 
  5. In the meantime, we are using the Peace Testimony as a theme for the month of January to be consistent with what the Meeting is doing as a whole.
  6. We are agreed to meet every two months at the rise of Meeting on First Sundays. Our next meeting will be February 2nd at Doug and Dorothy’s.

Respectfully submitted,

Dorothy Henderson, clerk


12.2019 APPENDICES: (posted on the website,

  1. Children’s Program Committee
  2. Ministry and Oversight


Children’s Program Committee Report

December Meeting for Business, 2019

The Children’s Program Committee has offered First Day School each Sunday since our last report. We have been able to coordinate coverage of a teacher and one adult accompaniment for each class, with the help of volunteers that have been arranged before the Meeting. We hope to continue this practice to ensure coverage and a sense of continuity for the children. 

At our last program meeting held at Doug and Dorothy’s at the rise of Meeting on Third Sunday, November 17, 2019 we covered the following items:

  1. We have written our job description and are submitting it to the Meeting for Business for their consideration and approval.
  2. Within our committee, we still do not have enough adults to cover all four Sundays. At present we have full coverage for first and third Sundays. We have a teacher for second Sunday but no regular accompanying adult. And we do not have a stable teacher for fourth Sunday, but we do have adults willing to rotate through. Rather than send around a signup sheet for the extra adults, the committee agreed that Dorothy will work to contact people by phone and email when needed. We hope to continue to grow our committee to have coverage for all four Sundays. 
  3. The children will be performing a play of the 23rd Psalm during the Grass Valley Friends Meeting Christmas party, December 15th at woolmanhouse. To that end, for the three Sundays before that day, Nov. 24, Dec. 1 and Dec. 8, the First Day School teacher have each taken a portion of the Psalm and helped the children to interpret the Psalm as they understand it, construct the action of the play and then create and acquire costumes and props for the play. 
  4. The parents of children that have been a part of our meeting were contacted after our last meeting to invite them to be a part of the play and of the potluck. All of the families contacted were happy to be invited and several children are now part of the play. We hope to see many of the parents and children at the potluck and for the play. 
  5. We are agreed to meet every two months at the rise of Meeting on First Sundays. Our next meeting with be February 2nd  at Doug and Dorothy’s.

Children’s Program Committee Job Description

December, 2019

Children’s Program Committee is responsible for the spiritual nurture of the children of the Meeting. Recognizing that the entire meeting holds that responsibility and that the children themselves provide spiritual sustenance to the Meeting as well, the Children’s Program Committee is charged with the following specific responsibilities:

  • Plan and organize First Day (Sunday) School four First Days a month.
  • Ensure the safety of the children by always having two adults with the children for each First Day.
  • Coordinate Fifth Sunday Family Meeting for Worship.
  • Act as a liaison between teachers, children, parents, and the Meeting.  
  • Provide assistance in arranging childcare for other Meeting activities.
  • Initiate celebrations and programs for children and families throughout the year.  
  • To ensure adequate communication and coordination in carrying out these responsibilities, the committee will meet at least quarterly. 
  • Members of the Committee will serve  for one year.


M&O Report to Meeting for Business December 2019

1) Fire evacuation training: Since we rent space on the Woolman property the Meeting must complete a training on the procedure required in the case of a fire. This would be a time immediately after the rise of Meeting for Worship. We will be planning this for Spring.

2) New lease: Requires that all groups whom lease from Sierra Friends Center shall volunteer 10 hours per month. In addition the lease does not include the provision for closet space, library, and kitchen and it reduces the hours of our occupancy to 9-12 on Sunday except for 2nd Sundays from 9-3. Concerns are raised about this requirement and other changes to our former lease agreement. Anita McCormick is willing to be on an ad hoc subcommittee to review the lease and would like a partner in the process of discussing with SFC.

4) Restructuring Committees:

We present the following proposal for questions, considerations, and suggestions. We want to take feedback over the next month and prepare a more detailed proposal in January to be considered and discerned for approval in February. This is being brought for feedback at this point.

New Committee Name—–> Welcome Spirit/Witness  Stuff  Children’s Program
Previous Committee Hospitality  Ministry & Oversight Finance stand alone committee, no merge suggested
Outreach Peace and Social Justice Buildings and Grounds

Suggestion for Nominating: One or two members from each of these four committees.

To be determined: Clerk, Recording Clerk, Reps, newsletter editor, Hospitality House

We propose that the above four committees, with a motivated, experienced, and weighty clerk, begin meeting once a month on First Sunday (perhaps to be known as Committee Sunday) as a regular practice.


11.2019 APPENDICES: (posted on the website,

  1. Library Report
  2. College Park Quarterly Meeting, 10th Month 2019 Quick Notes


Library Report


The Library is adapting to the changing needs of our Friends Meeting.  It now includes a “Newcomers and Visitors” section that includes copies

of our newsletters, Friends Journals and Quaker-related books available

for visitors and newcomers to take and enjoy.  It is requested that this

feature be mentioned at the rise of Meeting when newcomers and visitors

are invited to introduce themselves.


Recently, many donations of Quaker materials have been made to the

Library.  With over 1,000 publications in our library, there is a very

good chance some of these new arrivals are already on our shelves.  It

would be appreciated if book donors would check the Meeting’s online

inventory of books to assure donations are not already in our

collection.  That would be a wonderful time saver.


Pendle Hill Pamphlets are a source of joy and concern.  It is noted that

some choose to take these pamphlets without signing them out which leads

to a need for a replacement both of the pamphlet and the book pocket and

sign-out card.  Each item represents an expense as well as time.


We have many publications without spines wide enough to write on.  How

to display these items so that Meeting members know they are in our

Library is a challenge we are currently undertaking. One idea under

consideration is to utilize three-ringer binders and sheet protectors. 

We may sort these publications by topic, put them into sheet protectors

individually, create a table of content for each binder and shelve them

accordingly.  Additional suggestions are welcome.  A small work party to

get this project under way may also be in order.


Respectfully submitted, Dianne Marshall, GVFM Librarian



Fall 2019 College Park Quarterly Meeting “Quick Notes”


“Living Together on This Earth”, the theme chosen for this gathering at Sierra Friends Center October 18-20,

helped us consider our interconnectedness with all life on earth. We had 101 attenders, including 10 teens

and 2 children, who joined in worship, small-group worship-sharing, interest groups, delicious meals, deep

and warm conversations, singing, and more.

On Saturday morning, we gathered to worship together, get to know who was present, and hear four panelists

respond to several queries: (1) How has the environmental crisis created an opportunity for your own

spiritual growth and evolution of consciousness? (2) Does John Woolman’s concern for the physical life of

domestic animals, depletion of the soil, the souls of rich people, and the physical difficulty and poverty of the

working class still speak to us? What unique Quaker witness are we called towards by human suffering

resulting from the destruction of the biosphere? (3) How do you personally maintain hope and gratitude in

this difficult time?

For worship-sharing, we chose among three ways of responding to queries: walking in pairs or writing

individually and then sharing in a small group or “traditional” sharing in a small group. The queries were

similar to those asked of the panelists, which gave us an opportunity to go deeper into our own experience

and visions.

Four lively interest groups met Saturday afternoon to explore (1) How can we support young people in

getting the information and experience they need to advocate for change? (2) How are our Quaker

organizations engaged in climate justice and how can individuals and meetings get involved? (3) How do we

deepen and strengthen our spiritual resources, sustaining ourselves and others and supporting one another for

the long road ahead? (4) How can we dismantle structural racism in our meetings?

In large group sessions through-out the weekend, we worshipped together, approved new members of

various committees, heard reports, heard from the children’s and teens’ programs, and came to know more

about each other and our shared lives as Friends in Northern California and Nevada.

Our ad-hoc Committee on Regional Gatherings, formed in 2018 to explore ways to bring Friends together

closer to home, organized three successful regional gatherings in Spring 2019 and has now turned over this

effort to Ministry and Oversight Committee.

We created a new ad hoc committee to work on coming to unity on our commitment to the environment.

Monthly Meetings are invited to reflect on the queries that our panelists addressed and forward any thoughts

or minutes that a Meeting has approved on environmental concerns or climate justice to the new ad hoc

committee’s convener, Nancy Glock-Gruenich (SC)

College Park Friends Educational Association (CPFEA), the body that guides Sierra Friends Center, shared

their vision for the Center and the challenges that face it. They are in the first year a five-year plan for

achieving financial stability and during the weekend two additional members were named to the small

CPFEA board.

For minutes, reports, or more information about this gathering and other work of the Quarter, please go to

our Quarterly Meeting website (

—In the Love and Light of the Spirit, Janet Leslie, Assistant to the Clerk

October 2019 Appendices:

APPENDICES: (posted on the website,

  1. Children’s Program Committee Report
  2. Treasurer’s Annual Report
  3. Ministry & Oversight
  4. Closet Inventory

Children’s Program Committee Report

October Meeting for Business, 2019

The new Children’s Program Committee (name change pending, formerly the Intergenerational Education Committee) now has seven members. They are: Dorothy Henderson (clerk), Doug Hamm, Judy Hamilton, Gordon Bishop, Anita McCormick, Chamba Cooke, and Karen Olsen. In addition, Kathy McCreery is active in First Day School but is not part of the committee. Susan Hopkins serves as a consultant and resource person on the committee and Sandy Kewman is available (for the time being!) as a substitute.

As the newly formed committee we have met twice under our (proposed) name and focus. We gather for lunch at Doug and Dorothy’s. Our meetings open and close with worship.

We plan to meet approximately every two months for 90 to 120 minutes.

As a committee we have put several structures in place to try to provide consistent, safe and engaged First Day School experiences for our children. They are:

Logistics and Scheduling

Monthly Schedule:

As a committee we are clear that two adults will always accompany the children each First Day. We are able to cover two of the four First days within our committee The following regular schedule has been implemented and we are seeking more volunteers.

First First day: Doug and Judy

Second First day: Karen and volunteer second person

Third First day: Gordon and Anita

Fourth First day: Kathy will do every other Fourth First Day and Chamba as second


If an adult needs to be absent on their First Day, they will attempt to find a replacement first within the committee members and then within the Meeting as a whole. They will communicate their change to Dorothy. Committee members will look ahead at their calendars to prepare for any days that they know they will not be able to fulfill their commitment.

Dorothy will send email reminders to teacher and companion each week for now to ensure coverage.

Job Description:

As a committee we will review and potentially update our job description to reflect our focus on children as well as to include our new policy of two adults. We will consult with the job descriptions of other meetings and of Pacific Yearly Meeting, and report back to Nominating Committee and Business Meeting with our findings.


Susan Hopkins extensive children’s library; New England Yearly Meeting’s website; the Quaker Religious Education Collaborative (QREC) which holds webinars regarding topics related to families and religious education; and the FGC website.

Chamba now serves on YPCC (Youth Programs Coordinating Committee) for the Yearly Meeting and will keep us abreast of possible resources from that committee.

Dorothy and Doug provided materials from a Children’s Education interest group they attended at this summer’s Annual Session of PYM.

Program Structure:

A focus on silent worship and the inner voice.

The ‘I wonder’ format of opening up discussion on topics that are presented.

Bible stories or parables.

Revising the advices and queries for use with children.

Continuing to use stories available to us through libraries, including the public libraries, our Meeting’s library, and Susan’s library.

We will continue this discussion at our next meeting.

Our next meeting is scheduled for November 17th from 11:30 to 1:30.

Treasurer’s Annual Report, for our f.y. 2018-2019

10 – 13 – 2019

summary = good, could be better.

THANK YOU for your contributions.    Two documents have been distributed.   The first is our Fund Balances Report for September 30, 2019.   The Fund Balances Report shows the money in our bank account ( $17,279. ) at the end of our fiscal year.   It also shows the parts that make up that total.

Our General Fund spending is explained in detail in the other report, the Actual vs Budget Report.   This year contributions received were not adequate to fully pay our budgeted donations.   The current income available thru 9-30-19 was 75% of our budgeted outbound donations ($1,011 unspent vs $1,350 budgeted).    So I wrote donation checks for 75% of the amount budgeted.   This reflects the wording in our approved budget that outbound donations are “contingent on money available from current income”.   We should recall though that we also sent $1,000 of our current income to help victims of the Camp Fire last fall.

The proposed budget for our next fiscal year has increases for Meeting House Maintenance, for PYM dues, Teen Helper, & Hospitality House food since our spending in these items has already increased.   Also a donation to Quaker Center is proposed since we no longer purchase their pass. All gifts, both in service & financial are deeply appreciated.

Fosten Wilson

Treasurer, Grass Valley Friends Meeting

Ministry & Oversight Report

10th Month, 2019

M&O has been focusing much attention to the endeavor of restructuring our committees to allow for the work of our meeting to be accomplished more efficiently, joyfully and with connection. Our threshing session on 10/6/19 was fruitful and we will be considering all that was shared at our November meeting with the intention of forming a proposal to be shared at business meeting in December or January. (If it seems useful to include Don McCormick’s notes of this meeting in the report or newsletter please do so)

We continue to hold the Meeting House repairs as a topic of consideration. What we know at this point is that an insurance claim is not possible and we need to work with Woolman to determine how best to proceed.

A board will be posted soon in the Meeting House displaying all the monthly happenings of our Meeting so that all attenders and visitors can see how they might be involved and to witness how others might be expressing their commitment to our community.

Closet Inventory, 10th Month 2019

From Judy Hamilton and Dianne Marshall

Please note on the new clipboard when you contribute something to the closet.

  • GVFM Newsletters
  • Archived books that are over 100 years old
  • Duplicate Pendle Hill Pamphlets
  • Library Supplies
  • Office Supplies
  • 2 banners
  • Door Greeter supplies
  • 6 boxes of elder Friends Journals
  • 2-drawer file cabinet with library supplies
  • A box of collapsed magazine holders for future use
  • A basket of blankets
  • Box of vacuum cleaner supplies
  • A box of crawling insect killer
  • Several posters
  • 2 card tables
  • 2 vacuum cleaners
  • 2 carpet sweepers
  • 4 fans (1 belonging to Sierra Friends Center)
  • 1 broom, 1 dust pan
  • A large folder containing several posters
  • 1 coffee maker
  • A first aid kit
  • Dry erase markers
  • A dry wipe board
  • A pad of easel paper + additional large sheets of paper

July 2019 APPENDICES:  (Note: there was no Meeting for Business in August)

Treasurer’s Report: Fosten read the report:

summary = could be better . . .

THANK YOU for your contributionsIt will be challenging to pay our budgeted expenses in the remaining three months. Both financially and emotionally we are missing a number of people, no longer able to be here with us. And, on average, inbound contributions have declined by over $200 per month. We can appreciate our General Fund savings which are currently helping us pay our obligations.

The Fund Balances Report shows a “snapshot” of our bank account on 6-30-2018. It also shows the individual funds that made up that total. The PYM etc. Scholarship Fund is active. The other Restricted Funds are unchanged. As usual most of our financial activity has been within the General Fund, shown on line one. Details about the General Fund are on the reverse side, in our General Fund — Actual vs Budget report.

Within our General Fund, from October thru June, we spent $10,856 (see Total Expense line near bottom) & we received $9,955 in contributions (line 400 at top). Spending (& the $100 transfer) exceeds our income by $1,002. One result is that none of our outbound donations have been paid so far in 2018. For paying those, we will need additional financial contributions.

M & O: Kathy reported for M&O:

The M & O committee will continue to meet the first Sunday of the month after meeting. A clerk, notetaker and backups were chosen and the bulletin board by the entrance will be updated to reflect current M & O members

One member of M & O will close the meeting each month. Additionally, on the second Sunday, a Quaker minute will be read at announcements and on the third Sunday the advices and queries will be read.

A question was raised about whether there should be a login for the website for members to see previous meeting minutes. The question was deferred to the business meeting to determine what the danger is in all minutes being public and whether a password meets the need for simplicity.

The clerk’s binder is missing and needs to be recreated. The two co-clerks are looking for advisement from previous clerks and will reach out to them to see who is interested in being part of the clearness committee, who is available for advice and who remembers what the binder contained.

In response to expression of some overwhelm by a member of Religious Education Committee, we are holding this committee in the light. The practice of a member of M & O going with the kids’ program on 2nd Sunday will continue. Several other ideas for ways to support Religious Education are being explored including identifying an individual who may be interested in running a teen program on 2nd Sunday, a member of the committee accompanying First Day School once a month to help focus on stillness/silence/reverence for the divine, and introducing the process of silent worship at the beginning of Meeting for Worship when kids are present.

We are holding two members of our Meeting in the light to support their lives.

Discussion showed that the Clerk’s Binder has been found. The website password question was clarified & sent back to M&O.

June 2019 APPENDICES: 

  1. Clerk’s Remarks
  2. Nominating Slate Revision
  3. Woolman at Sierra Friends Center
  4. College Park Quarterly Meeting report

 Clerk’s remarks

  • The purpose of our meetings for business is to seek the Spirit’s will for us as a community. We are here to worship and not to get through an agenda.
  • Please address me as the clerk or address the meeting as a whole. Don’t talk to each other.

It makes comments less personal. If someone disagrees with you or expresses a different opinion, it’s not so much like you are being personally attacked. It makes it easier “to listen better to perspectives that differ from” your own. It can help you to be less personally identified with a particular position, help you to ”listen to the guidance of the Spirit, and be open to letting go of their own position.” This may not seem all that important when the meeting is discussing things that people generally agree on, or a report is being read, but it helps develop the habit and discipline that is so helpful when things get tense or disagreeable.

  • Please raise your hand if you want to speak.
  • I’m going to slow the process down by being slow to call on people.
  • I’m going to assume that if people are silent, it indicates agreement. BUT I will also make sure everyone has a chance to express disagreement.
  • Being a clerk is a role assigned to one or two people, but clerking is a bunch of behaviors that we all can engage in clerking and I hope we all will.
    • I know that when I’m in a meeting and I raise my hand, other people just jump in, and the Clerk doesn’t do anything about it, it feels like I’m in line and someone cut in front of me. At a time like this, anyone could say, ‘Could people please raise their hands and address either the clerk or the whole meeting?’
    • If I accidentally skip an item on the agenda or move on to another agenda item before everyone has had a chance to speak,…
  • If you see me favoring one position or another in my role as clerk, losing control over the spiritual discipline of the meeting, or otherwise screwing up during meeting, please let me know.

Nominating Slate Revision I

Committee Nominee Term or Last Year Confirmed Status
  Gordon Starr 1 Year Yes
  Reed Hamilton 1 year Yes
  Pat Phillips 1 year Yes
  Doug Hamm 1 year Yes
  Mary Starr 2019 Cont.
  Reed Hamilton 2019 Cont.
  Don Kewman 2018 Yes
  Fosten Wilson-Treasurer Ex-officio Cont.
HOSPITALITY Beth Kemplin 1 year Yes
Kathy McCreary 1 year Yes
Peggy Baldwin 1 year Yes
Diane Marshall, librarian Continuing Yes
Shera Banbury 1year Yes
Hailey Wilson 1 year yes
  Gordon Starr 1 year Yes
  Peggy Baldwin 1 Year Yes
  Sandy Kewman 1 Year Yes
  Don McCormick 1 Year Yes
  Amy Cooke 1 Year yes
Genevieve Buckley 2020 Yes
Gordon Bishop 2020 Yes
Judy Hamilton 2021


Mary Starr 2020 Yes
  Don McCormick Ex officio
  Anita McCormick Ex officio
Gordon Starr 1 Year Yes
Gordon Bishop 1 Year Yes
Hilary Ellis-Lavigne 1 Year Yes
Sharon Davisson 1 Year Yes
Dianne Marshall
Judy Hamilton 1 Year Yes
Anita McCormick 1 Year
Sandy Kewman (sub) 1 year Yes
Peace and Social Justice
Beth Kemplin 1 Year
Reed Hamilton 1Year
Officers Nominee Term or Last Year Confirmed
Co-Clerks Don and Anita McCormick 1 Year Yes
Communications Co-ord. Pat Phillips 1 Year Yes
Directory Coordinator Sandy Kewman 1 Year Yes
Hospitality House Beth Kemplin 1 year Yes
Hospitality House Sharon Davisson 1 year Yes
Librarian Dianne Marshall Continuing Yes
Mail Clerk VACANT 1 year Yes
Newsletter Editor Dianne Marshall 1 year Yes
Newsletter Distribution VACANT 1 year Yes
Newsletter Reader VACANT 1 year Yes
Placer Co. Worship Group Stuart Smith Continuing Yes
Recorder Pat Phillips Continuing Yes
Recording Clerk Amy Cooke 1 year Yes
Treasurer Fosten Wilson Continuing Yes
Website Maintenance Amy Cooke 1 year Yes
REPRESENTATIVES Nominee Contact Person Confirmed
College Park Quarterly VACANT
FASE Anita McCormick Yes
FCL.CA Amanda Wilcox Yes
FCNL Sharon Davisson Yes
FGC Representative Don Kewman Yes
PYM Observer Don McCormick Yes
PYM Representative VACANT Yes
Quaker Center Hillary Ellis-Lavigne yes
QUNP Shera Banbury Yes
Right Sharing of World Res. VACANT
Woolman at SFC Liaison VACANT
Interfaith Nevada County Dianne Marshall Yes

Woolman at Sierra Friends Center

 Amy Cooke gave the report.

The Woolman Outdoor School officially launched this spring with two schools coming to Woolman for environmental education and community building.  The North Oakland Community Charter School and Castlemont High School enjoyed night hikes, learned wilderness skills, planted in the garden, and explored Nonviolent Communication.  They learned a lot and we learned a lot! We are now integrating these initial experiences into further development of the program.

Xylem Larla Dey is our new Programs Director.

You tube link

Camp Woolman is going into it’s 14th year as a backpacking, fun-filled, accepting and magical place where campers and staff can be themselves in an accepting community.  We are currently building up our Campership Program to ensure that every child who wants to attend camp, can!   You can help by donating here.

And, there is still time to register for this summer!

Family Work Camp is, quite simply, the best week of the year – and an incredible bargain!  Where else can you bring your entire family to relax into a community, have fun on work crews, and relax in the Sierra foothills – for $75/person?! It’s a time to relax with friends and family, unplug, and re-connect with the simple joys in life. It’s a time to work hard, make music, sing, holler, run, lay in the grass, and eat healthy vegetarian food. It’s a time to teach your children about how working with others, digging deep and getting sweaty can be the most fun you will ever have.

There is still room to Join us for the next Family Work Camp Sunday, June 16 to Saturday, June 22, 2019!

Perseids Camp Out: register at

College Park Quarterly Meeting, Spring Session Report

Ben Lomond Quaker Center

  • Worship
  • Family Worship
  • Children and Teen Programs
  • Worship Sharing (traditional, walking, writing, art)
  • Intergenerational Activities
  • Fellowship
  • Worship sharing – writing, walking, collage, plain vanilla regular
  • Bible study – early
  • Plenary Sessions – Everyone is there
    • Reflection on state of the meeting reports in small groups
  • Free time
  • focus groups – people who share similar interests in various aspects of our meetings’ work will group together and share and learn from one another– pastoral care, committees and stuff
  • singing
  • Family night – no-talent show
  • Teen program – service project
  • State of the Quarter
  • Clean up – library. Made me proud of our library.


 April, 2019 Reports:

  1. State of the Meeting Report
  2. Treasurer’s Report
  3. Nominating
  4. PYM Rep Com Report
  5. Woolman at Sierra Friends Center
  6. Harry Bailey Memorial Minute


Grass Valley Friends Meeting 2019 State of the Meeting Report

The state of our Meeting is pretty good. In some ways, our spiritual strengths and weaknesses are invisible and hard to assess because they exist in our hearts. But some strengths show in things like the quality of vocal ministry. There are long silences between speakers. Most seem not to have come having mentally prepared what they’re itching to say, and we are able to allow silence to prevail when that is what we ought to be attending to. People who come to Meeting weighed down in spirit feel free to voice their concerns, be listened to, and find others who will reach out. We often find ourselves thinking about something entirely unexpected that Meeting for Worship has led us to consider, whether or not there has been ministry, and those times are particularly rich.

Our spiritual strengths also showed in our retreat on the topic of meeting for worship and the programs of the Spiritual Life (Adult Ed) Committee. We care for those in physical and spiritual need. This includes people in meeting and the homeless in our community. We have prepared and served food at the homeless shelter for over thirteen years. We donate time, food, and money, and we serve extraordinarily tasty and nutritious food. We provide Clearness and Support Committees to nurture our members’ and attenders’ spiritual journeys. Every month we hold Meetings for Worship at the homes of elders who cannot get to the Meetinghouse. Our Meeting community, overall, is aging. Some in our Meeting faced significant health and other challenges and needed our support. We provided transportation, house cleaning, resource information, work days, financial assistance and committees of care—and holding in the Light. When we did this, the presence of the Spirit felt strong.

We are working on improving how we greet and welcome newcomers. They aren’t always familiar with much of what goes on before, during, and after Meeting for Worship. We need to orient them better to Meeting for Worship so they can participate right away. They also need opportunities to meet other people from our Meeting at social gatherings and to learn about Quakerism. Ministry and Oversight has begun to respond to these educational needs with the “Quaker Minute”—one-minute presentations about Quakerism held during announcements on topics like membership, clearness committees, and threshing sessions. Our remote location at Sierra Friends Center makes it difficult to find us and we have little to no presence on social media. But after years of inactivity, our Outreach Committee has begun to look for ways to make us (and Quakerism) more widely known in our community, such as listing our meeting in the local paper and better signage at our location.

We’ve lost over a third of our members in the past 14 years and we have too few people to do the work of all our committees. Some committees do not meet and others meet rarely, so some things don’t get done. To help with this situation, we are considering reducing the number of committees to three. We held a special Meeting for Parents this year and many of them participated. We have been aware that we should do more for these families and asked for their views. Unfortunately, we did not do much to respond to their concerns and suggestions. On the other hand, we do care deeply about keeping our Children’s Program going. Our only

paid staff is a teen we hired to help with this. Ministry and Oversight also helps staff the children’s program. Parents need respite and should also have a chance to attend worship, so we don’t ask them to work in the Children’s program. Every fifth Sunday we have Family Meetings for Worship that include storytelling and other children’s activities. Work days and potlucks have been valuable ways to encourage parents and children to feel part of Meeting—especially when a special invitation has been sent to them. Although there was a Spiritual Life (Adult Ed) session on how white people can become allies to people of color, as a Meeting we do not do much with regards to peace, social justice, and environmental stewardship. Our Peace and Social Justice Committee has not met for over a year. On the other hand, individuals from our Meeting actively work for peace, justice, and environmental stewardship.

Attendance at Meeting for Worship on the Occasion of Business ebbs and flows. Hoping that the more we are transparent about what we will talk about, the more people will be engaged, we just began posting the agenda in the Meetinghouse on the day of the Business Meeting, and posting a tentative agenda the week before. Hearing the responses to queries that are offered at the beginning of Business Meeting has been educational, and has made our Meetings less administrative and more worshipful. We’ve implemented ideas from a Clerking Workshop that have increased the spiritual quality and effectiveness of these Meetings. The decision to end Business Meeting at 2:00 has reduced the concern that it might go on forever. There is a spiritually rich period of singing and playing instruments for the hour before the 10:00 start of Meeting for Worship. It doesn’t matter if only a few people come; we are grateful to those who create this part of Meeting. After the music ends, participants often go directly into worship—starting worship before 10:00. This nurtures gathered meetings.

Overall, the Meeting is spiritually healthy. However, there are things that we want to do that we are not doing, things that are missing, and things we hope for.


Grass Valley Friends Meeting, Treasurer’s Report: 4-14-2019

fosten wilson gave the report.

summary = Ok to good

THANK YOU for your contributions. From January thru March we received $4,191 in contributions. About what we needed. We were able to pay most of our PYM dues in January. And the remaining balance is being paid this month, in April. — As discussed at the March Meeting for Business, we have signed up with an online donation processing service,, that serves religious organizations. Finance Committee is testing this service. It allows donations to Grass Valley Friends Meeting from your bank account, credit or debit card, using a personal computer or smartphone. Regular automatic donations are an option. So far the tests have been successful. We are looking forward to asking Amy Cooke to install a donate button on our meeting website and helping those who wish to donate using the website or the smartphone app to set up an account. We hope this will facilitate more contributions.

The Fund Balances Report shows a “snapshot” of our bank account on 3-31-2019. It also shows the individual funds that made up that total. In the Restricted Funds, money has been repaid into the Sharing Fund. As usual, most activity in the last three months has been within line one, our General Fund For details of the General Fund, turn that page over for the General Fund – Actual vs Budget report.

Thru March we received $10,293 in contributions (see line 400 at top). And, we spent $8,101 (see Total Expense line near bottom). This means that we could pay our PYM Dues (see line 621). Misc. Unbudgeted Expense (line 609) has been active, with our contribution to Camp fire victims in November & the purchase of a rice cooker.

Now, I request that Meeting approve another unbudgeted expense. In February, we hosted the Inter-Faith Nevada County gathering at Sierra Friends Center. Twenty-four dollars was spent to provide snacks. I request a Minute of Approval of this spending.

fosten wilson

Treasurer, Grass Valley Friends Meeting


Nominating Slate

Committee Nominee Term or Last Year Confirmed Status
Gordon Starr 1 Year Yes
Reed Hamilton 1 year Yes
Pat Phillips 1 year Yes
Doug Hamm 1 year Yes
Mary Starr 2019 Cont.
Reed Hamilton 2019 Cont.
Don Kewman 2018 Yes
Fosten Wilson-Treasurer Ex-officio Cont.
Judy Hamilton 1 year Yes
Beth Kemplin 1 year Yes
Karen Olson 1 year Yes
Kathy McCreary 1 year Yes
Peggy Baldwin 1 year Yes
Diane Marshall, librarian Continuing Yes
Shera Banbury 1year Yes
Genevieve Buckley 2020 Yes
Gordon Bishop 2020 Yes
Judy Hamilton
Mary Starr 2020 Yes
Gordon Starr 1 Year Yes
Gordon Bishop 1 Year Yes
Hilary Ellis-Lavigne 1 Year Yes
Ted Smith 1 Year Yes
Gordon Starr 1 year Yes
Peggy Baldwin 1 Year Yes
Sandy Kewman 1 Year Yes
Don McCormick 1 Year Yes
Amy Cooke 1 Year yes
Karen Olson-Resource 1 Year Yes
Judy Hamilton 1 Year Yes
Sandy Kewman (sub) 1 year Yes
Peace and Social Justice
Dean Olson 1 Year
Karen Olson 1 Year
Beth Kemplin 1 Year
Reed Hamilton 1Year
Officers Nominee Term or Last Year Confirmed
Clerk Don and Anita McCormick 1 Year Yes
Communications Co-ord. Pat Phillips 1 Year Yes
Directory Coordinator Sandy Kewman 1 Year Yes
Hospitality House Beth Kemplin 1 year Yes
Hospitality House Sharon Davisson 1 year Yes
Librarian Dianne Marshall Continuing Yes
Mail Clerk Dean Olson 1 year Yes
Newsletter Editor Dianne Marshall 1 ye Yes
Newsletter Distribution 1 year Yes
Newsletter Reader Karen Olson 1year Yes
Placer Co. Worship Group Stuart Smith Yes
Recorder Pat Phillips continuing Yes
Recording Clerk Amy Cooke 1 year Yes
Treasurer Fosten Wilson Continuing Yes
Website Maintenance Amy Cooke 1 year Yes
REPRESENTATIVES Nominee Contact Person Confirmed
AFSC Dean Olson Yes
College Park Quarterly
FASE Anita McCormick Yes
FCL.CA Amanda Wilcox Yes
FCNL Sharon Davisson Yes
FGC Liaison Don Kewman Yes
PYM Observer Don McCormick Yes
PYM Sandy Kewman Yes
Quaker Center Hillary Ellis-Lavigne yes
QUNP Shera Banbury Yes
Right Sharing of World Res.
Sierra Friends Center Dean Olson Yes
Interfaith Nevada County Dianne Marshall Yes


GVFM Representative to Pacific Yearly Meeting Report to Business Meeting, 4th Month 2019

Submitted by Sandy Kewman


I attended the Representative Committee meeting March 1-2, 2019, at La Jolla Friends Meeting. RepCom, as it is known, is a Meeting for Worship on the occasion of business concerned with the year round work of PYM and preparation for Annual Session (the summer gathering).

Reports from 17 PYM committees and officerholders were presented and can be found in the RepCom 2019 Minutes on Friends with interest in or concerns about what is happening in PYM are strongly encouraged to browse through the minutes.

Here are some items of particular note:

  • Upcoming event: • Spring Youth Service-Learning Camp, April 15-19, 2019 at Quaker Oaks Farm, Visalia, with the Wukchumni Tribe.
  • Annual Session 2019 will be Friday July 12 through Wednesday July 17 at Walker Creek Ranch, Petaluma. All are welcome. The theme is “Dwelling in Truth and Trusting Divine Spirit”


Other Highlights:

  • Attendance fees for Annual Session are reduced 8% from last year.
  • If you can’t come for the whole time you are encouraged to come for part of it (e.g. for the
  • weekend). The keynote address will be Saturday and the Memorial will be Sunday afternoon. Both of these events will be worth your time and effort.
  • Registration will open in May.
  • Wanted: Children’s Program Teachers & Friendly Responsible Adult Presences (FRAPs), aka “Youth Workers” at Annual Session. In exchange for this service registration for Annual Session is provided. Contact me if interested.
  • The Arrangements Committee is exploring alternate sites throughout California for holding PYM in 2020 and beyond.
  • The search for a new PYM Youth Programs Coordinator (YPC) is ongoing. Alyssa Nelson is staying on in the position while the search is underway and to train the new person. As part of this process an overall review of the of the YPC Position was initiated. Meetings and individuals were asked to complete a survey questionnaire. The response rate for the survey was not high and they encourage further responses. Results of the evaluation will be reported at Annual Session. Results of the search for a new YPC might be reported at any time.
  • Changes are being contemplated in how the Children’s Program at Annual Session is planned, organized and work compensated. An ad hoc committee to evaluate the Children’s Program Coordinator Position submitted a lengthy report at RepCom (see the minutes) with recommendations for further seasoning by monthly meetings (though a formal mechanism for sending feedback is not defined).
  • Ministry and Oversight Committee has published information on the financial implications of PYM affiliating with Friends General Conference which is available on the pym website in a document called “Financial Implications for FGC Affiliation” under the M&O section of the Rep Com minutes.
  • M&O and Finance Committees are exploring the “Pay as Led” approach for Annual Session registration in 2020. Stay tuned!


Woolman at Sierra Friends Center


Amy Cooke gave the report.

We are busy preparing for the Salmon Run and Community Festival next week, as well as getting ready to welcome the Sustainable Urban Design Academy from Castlemont High School in Oakland later in May. North Oakland Community Charter School will follow, and then we will have a glorious summer of camp – backpacking in the Sierra, playing games and swimming in Mel’s Pond on site, and meeting for worship in the dappled sun circle across the creek.

The Jorgensen School for Nonviolence will launch in August with a nine-month online course focused on training 16-24 year olds in nonviolent direct action.

I also want to share a recent letter from an alumna:

Hi! My name is Sara De Roy and I’m a Spring 2016 Woolman Semester Alum. I have spent the past six weeks volunteering for Annunciation House, a nonprofit in El Paso, TX. Annunciation House is a 41 year old organization that has always been a home for those in poverty, often for recent migrants. In wake of the unprecedented droves of people migrating largely from Central America, Annunciation House has become an incredibly busy, high-powered hub. On a record day recently, we received 815 men, women, and children. Nearly all of our guests, as we refer to the migrant people who stay with us, have come to the United States seeking asylum under entirely lawful proceedings. ICE and Border Patrol are totally unequipped to handle the volume and variety of arrivals (often pregnant women, children, families) and so they are quickly released into our care. From there, we arrange for them to purchase tickets to stay with family in the states, where they will have further court hearings to determine the validity of their asylum cases.


Needless to say, we are incredibly strapped for all resources. We are seeking financial donations, volunteers, and material donations. Financial donations can be made online via or mailed to 815 Myrtle Ave El Paso, TX 79901. People interested in volunteering must be willing and able to commit to a minimum of two weeks here and can check the same website for more information. Our most needed material donations are new socks and underwear, for any age and gender, just not adult size large. Cereal, shelf stable milk, and travel-sized toiletries are also good. Material donations can be mailed to 1003 E San Antonio Ave El Paso, TX 79901.


I had hoped to do something like this since early high school, but my semester at Woolman only galvanized my desire. It is an honor and joy to be writing to you with this now.

Please do not hesitate to contact me via email ( or phone (360-820-9330) if you have any further questions or want recommendations on what to do in El Paso on your days off of volunteering!

Harry Bailey

Harry Bailey left this world at dawn on March 5th. He was at his home in Grass Valley, surrounded by his family. He was a few months short of his 99th birthday.

Harry was born in Berkeley, California to Faye and Vernon Kealoha Harris. During high school, Harry’s eyes were opened to social justice and peace issues by a radical young Methodist minister, George Burcham, initiating ideals that would be with him for life. Harry attended Sacramento Junior College and took every chemistry class that was offered. He went on to UC Berkeley and continued studying chemistry but found wider interests, including the Co-op Movement. It was at UCB that he met Lois Waddell. They married in 1942.

    Harry was a concientious objector during World War Two.  After the war Harry and Lois settled in Southern California to live in an intentional community with Quaker friends. There they raised their three children; Jeannie, Glenn, and Nancy and helped found the San Fernando Friends Meeting. When the children were young they spent two years in East Africa leading an American Friends Service Committee (AFSC) community development program. Harry served on the national board of the AFSC for many years.

Harry and Lois moved to Grass Valley in 1974, again forming a cooperative community, “Towhee” with other Quakers. Harry and Lois were involved in the Domestic Violence Coalition, offering a safe house for victims of domestic abuse for several years. They participated in the local alternative money system called the “G plan” and an early food buying co-op called the “Grub Club.” He was part of the group that founded the BriarPatch Co-op, where Harry volunteered weekly into his nineties. He was a staunch supporter of John Woolman School, serving on Building and Grounds Committee for many years. He and Lois were dedicated members of the Grass Valley Friends Meeting. Harry served on Buildings & Grounds, Peace & Social Justice, Ministry & Oversight, and Finance committees. He also hosted Friendly Eights, regularly served on Clearness Committees, and hosted the Friday morning meeting for worship at his home.

Harry was an avid bird watcher in later years. He remained actively engaged with life well into his mid-nineties. Harry is remembered for his beautiful smile, his enveloping and warm hugs, his passion for social justice, his deep concern about climate change, his big heart, and his dedication to cooperative and community values. He made a difference in this world. So many people have loved him and will miss him in this physical realm.

Harry was preceded in death by his beloved, Lois Waddell Bailey, and is survived by his children .

He contributed greatly to fellowship and the sense of community in Grass Valley Friends Meeting.




1 Response to Meeting for Business Reports

  1. Ken Schwarzentraub says:

    Betsy and I are interested in attending one time monthly, this is due to the distance. Also we will not be active in the business of the Meeting.

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